Southwestern States Residency Conference

June 12, 2020 | Virtual Conference


Dear Residency Program Directors,

The Southwestern States Residency Conference Planning Committee has decided to make the 2020 SSRC a virtual offering. More details will follow as we are researching the different technologies available.

We are aware that many of you are under travel restrictions and may not be authorized to register for the conference at this time. As a result, we have taken the following actions:

  • Residents who cannot register for the conference at this time but plan to present their projects can send in the required materials can select the [Resident-on travel ban] option to bypass payment and submit their materials by the April 1st We will collect payment once travel ban is lifted.
  • Note: Directors and Preceptors unable to register and pay for the conference due to a travel ban can also use the same process as listed above.

Please note: We will assess the registration fees to determine if any adjustments need to be made based on the new software and platform we will need to purchase. Fees will NOT increase.


SSRC Planning Committee

SSRC Countdown


Book Your Room

Important Dates

  • April 1st 11:59 p.m. (PT) - Deadline for Resident registration & abstract submissions. 
    • Note: Preceptors and Directors can register until June 1st
  • June 1st 11:59 p.m. (PT) - Deadline for presentation & poster (posters are optional)


Please direct all questions to


SSRC Overview

Southwestern States Residency Conference planning committee created this portion of the site to assist you in successfully preparing your abstract submission as well as platform and poster presentations. Abstracts are required for all platform presentations and will be used accordingly if residents decided to participate in the optional poster presentation portion. To ensure proper formatting of your documents, please read all the instructions carefully as instructions have changed for this year. Registered names must match all submissions including abstracts, slides, handouts and posters.


  • Please review our Abstract Submission GuidelinesAbstract Submission Worksheet and Sample Abstract to guide development of your abstract. It is important that the author carefully review and follow all formatting guidelines to ensure approval of submissions. Residents who are interested may present both a platform and poster presentation at the conference. For poster presentations, Residents are allowed AND encouraged to present another research project they have completed during their residency year (e.g. MUE). When submitting the abstract worksheet, please be sure to identify what type of project is being presented. For this reason, Residents may be submitting more than one abstract, if applicable.



  • Please use the Abstract Submission Worksheet for abstract submission. Finalized abstracts should be sent to Residents will receive an email within two (2) business days indicating their abstracts have been received.


  • Abstract can be created in a word processing program and then copied and pasted into the abstract worksheet.
  • Remember to thoroughly proofread your work before submitting. (Having a co-resident or preceptor review your work is always recommended).
  • Please be sure to double check the formatting and content of your abstract once it has been transferred into the worksheet and prior to submitting.

NOTE: If your research project will not be finalized by the time you submit your abstract and/or at the time of the conference it is OK to list results as "In Progress".


  • April 1st 11:59 p.m. (Pacific) - Deadline for registration and abstract submissions. Deadline does NOT apply to preceptors and RPD's. 
  • June 1st 11:59 p.m. (Pacific) - Deadline for presentation and poster (posters are optional submissions).


  • Please review the Presentation Guidelines for detailed information and a list of mandatory slides. There is no limit to the number of slides but strict cut-off times will be enforced (15-minute oral presentation then 5-minute Q&A session).

POSTER: (Optional) - Virtual

  • Review the Poster Session Tip Sheet for detailed information. The poster presentation should include the following content:
    • Title, authors and institution affiliations are listed
    • Information is presented with a logical flow (left to right; top to bottom)
    • Graphs, tables, or charts are used to display or convey important information, whenever possible; graphics are not  stretched, distorted, avoid low-quality images
    • Sections are clear and concise, easily distinguishable from each other
    • Overall content can be absorbed in 10 minutes or less

Tentative Agenda

Friday, June 12th 
7:00AM - 7:30AM | Registration
7:30AM - 8:00AM | Moderator Briefing and Resident Briefing 
8:00AM - 11:50AM | Resident Presentations AM
12:00PM - 1:00PM | Lunch
1:15PM-4:30PM | Resident Presentations PM
5:0PM - 5:30PM | Resident/Program Packet Pick-up
5:30PM | Adjourn

Registration Fees


  • The fee includes coffee in the morning and lunch

Directors | Preceptors

  • The fee includes coffee in the morning and lunch


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